Phone interviews are the new staple in most hiring methods. This is because recruiters find phone interviews a tad better than direct personal interviews in filtering out unsuitable candidates. In addition, phone screening helps to ascertain whether a particular candidate has the minimum requirements needed for the job.
For a candidate, waiting idly and impatiently for the result is not the way to go. Instead, the proactive approach is sending a follow-up email to optimize the chances of becoming visible to the Interviewer.
We will go through some samples and templates of best follow-up emails after a phone interview.
1. Follow-Up Email a Day After the Phone Interview
Hi [Interviewer’s name],
Thank you for the phone interview. The conversation gave me educative insights and a new confidence about my skills that align well with your company’s goals.
I will be happy to work for your reputed company. I appreciate your time in the phone interview and look forward to hearing about your decision.
If you need any additional information, I can help you with more references or make me available for another round of phone interviews. Please feel free to reach out to me.
Best Regards,
[Your name]
Contact information
2. Follow up Email Soon After the Phone Interview
Hi [Interviewer’s name],
I appreciate your time for the phone interview despite your busy schedule and a large number of applicants. Our conversation further buttressed my admiration for your wonderful company, and I have an overwhelming enthusiasm to be part of your company.
While looking forward to your decision, I would also request you to please feel free to reach out if you need any references, information, or updates. The inspiring interview has made me feel we were a mutual fit, and I look forward to your response.
Best Regards,
[Your name]
Contact information
3. Follow-Up Email that Applauds the Company’s Culture
Hi [Interviewer’s name],
Thank you for your time during our phone interview. I feel charged up after our discussion, and my passion for the role has also doubled.
The conversation made me aware of the high values that your company is pursuing. It also gave me a fair insight into the organizational culture as well. I am sure it would be a pleasure to work with your company in the role we discussed.
I am also ready to provide any help in terms of additional information, new references, or one more telephone interaction. I know you have to do the interview of lots of candidates and it takes time. I will earnestly await your decision in the coming days.
Best Regards,
[Your name]
Contact information
4. Follow-up Email After the Interview Thanking the Interviewer
Hi [Interviewer’s name],
Thank you for your time in the phone interview, where you discussed my application and shared some details of your company culture. I would be proud if I could get an opportunity to work with your company.
I understand that you always follow a strict screening process, and the final result may take some time. However, I wanted to reach out via this email to assure you that I can provide you with additional information or references in case you require them.
I believe my passion, expertise, and experience will be a great fit for your company. I look forward to your response.
Best Regards,
[Your name]
Contact information
5. Follow-Up Email After Phone Interview with Emphasis on The Special Qualifications for The Role
Hi [Interviewer’s name],
I am grateful to you for sparing your time for our phone interview. Your description of the role’s scope and responsibilities was impressive. I feel I am the right fit and would be too happy to work for the higher benchmarks you mentioned. I also studied a great deal about your company’s business mission.
I am eager to know your decision, as my interest in the position is growing fast. I understand you have short-listed a good number of candidates, and I will patiently wait for your final decision.
Please feel to connect me in case you need any new information, including references. I look forward to your response, and thank you again for your consideration.
Best Regards,
[Your name]
Contact information
6. Follow-Up Email Two Weeks After the Phone Interview
Hi [Interviewer’s name],
Thanks again for your time spent on the phone interview a fortnight ago. I am reaching out with this email to know whether you need more details on my application that we discussed in the phone interview.
I reiterate my interest in the role and look forward to the opportunity as a big break in my career. I find we are a mutual fit as my values match your company’s mission and goals.
If you need any more help, please let me know. I can provide additional references and, if needed, one more phone interview. I look forward to hearing from you.
Best Regards,
[Your name]
Contact information
7. Follow-Up Email Three Weeks After the Phone Interview
Hi [Interviewer’s name],
I hope this email finds you in good cheer. I wish to reach out regarding the phone interview three weeks ago. It was a great conversation about the role, and I am waiting for your decision.
In the interim, I also studied the legacy and milestones of your company and recalled the key points we discussed. Your outline about the role has inspired me; I feel my credentials make a fair fight.
If you want to discuss anything new, please contact me. I look forward to hearing your final word about this role, and thanking you again for your consideration.
Best Regards,
[Your name]
Contact information
8. An Optimistic Follow Email After the Phone Interview
Hi (Interviewer’s name],
It was a pleasure speaking to you during the phone interview. I sincerely thank you for the time and opportunity that gave me good insights into your popular company’s business values and social commitment.
I was able to learn about the technological modernization currently in progress and am excited about accepting an offer from the company. I am sure this role will help me contribute my expertise to your company. During the call, you also described the role’s demands, and I believe I can rise to the challenge with enhanced performance.
If you need more information about my resume or additional references, please contact me. I will await your decision.
Best Regards,
[Your name]
Contact information
9. A Courteous Follow-Up Email After a Phone Interview
Hi [Interviewer’s Name],
It was nice talking to you during the phone interview last week. I thank you for the time and appreciate the way you described the role’s importance in connection with the company’s new export focus.
I look forward to your decision on the interaction. If you require any additional information, please feel free to contact me anytime. Thank you again for your consideration.
Best Regards,
[Your name]
Contact information
Essential Elements in a Follow-up Email
Always keep in mind there is a high strategic value in writing a follow-up email after a phone interview. It works as an effective tool to consolidate your first impression. The follow-up email after the phone interview certainly makes a positive difference and should not be taken lightly as a flattering exercise in flowery language.
Now, look at the ingredients of a follow-up mail after the phone interview. The mail must carry an attention-grabbing subject line, some important references to insights gleaned from the points shared during the interview, and a reiteration of your enthusiasm for the position.
The well-worded follow-up email will demonstrate your enthusiasm and remind the hiring manager why you consider yourself to be the right fit for the job.
What is important is that your follow-up email should be matter-of-fact, informative, brief, and show a professional touch expressing your interest in the role and thanking the hiring manager for his time and consideration.
Now, let us have a quick look at the core elements of the follow-up mail:
- An effective introduction
- A suitable subject line
- Correct salutation
- A striking opening paragraph
- A pithy second paragraph
- A crisp closing paragraph
- Signing off with contact information
Benefits of Follow-Up Mail after Phone Interview
Phone interviews are integral to many hiring processes, avoiding the hassles of in-person interviews with so many candidates. During phone interviews, the employer obtains a firsthand idea about the applicant’s attitude, confidence, and professionalism without going deep into the job profile.
Phone interview questions help to assess the candidate’s interpersonal skills. It narrows down the selection pool and makes hiring faster. It also supplements the resume with direct updates about the candidate’s educational background, knowledge, and skills.
Common Questions in Phone Interviews
Compared to in-person interviews, phone interviews have a moderate duration of 20 to 25 minutes, and the regular questions will include the following:
Tell Me More About Yourself and Your Background
Here you can briefly summarize your skills, experience, age, current job, if any, and also your location.
Why Are You Applying for This Position?
This question will help to assess the candidate’s level of homework about the job and the real interest in the role. The question will also reveal if the candidate has read the job description and is capable enough to assume the responsibilities.
Why Are You Looking for a New Job?
This question will determine whether a candidate is a good fit and has a perspective on career growth. The recruiter can make out the candidate’s caliber from the reasons for searching for a new job.
The candidate must carefully answer this ticklish question and focus on career plans. The intelligent answer will be to state that the current role is not offering suitable opportunities for career advancement.
When Can You Start?
Some roles require immediate joining by the candidates, and the question is to facilitate a faster shortlist for rapid hiring.
If you have difficulty, the hirer can look for other candidates. So, read the job description and apply for it only if you can start soon. This kind of opening will suit fresh graduates or unemployed candidates better. S, the answer must be diplomatic.
Enhance Hiring Prospects with an Effective Follow-Up Email
Now the above discussion has thrown enough light on the various aspects of phone interviews, including the merits of phone screening, phone interview questions, phone interview tips, and the best methods to craft an impressive follow-up email after the phone interview.
You may have noticed that phone interview questions are a bit different from the expected pattern of conventional questions asked in an interview. So, all those preparing or waiting for phone interview results can take the samples’ cues and give the best shot. You can impress the hiring authority with an effective follow-up email and bolster hiring prospects.
