Today, most users work with electronic documents, which is very convenient. Although the level of reliability of such documents is much higher than that of their paper counterparts, one should not forget about data security.

The most commonly used format for storing documents is PDF, which can be a restricted access, is easy to work with, takes up little space, and is reliable. Electronic signatures are acceptable for these document formats, so they have the same legal value as paper documents. As a rule, such documents are stored on a special server, but you should not neglect the security of the Internet, it is best to use Protect PDF.

The Benefits of Document Encryption

Encryption is used for those documents that need to be restricted to users, most often by large corporations with many competitors. The encryption process is able to fully secure the document and restrict access to it. Such a procedure has many advantages:

• Only the person who knows the password or has the encryption key can work with the document, including copying or editing it, access by unauthorized users is completely excluded.
• This provides additional protection for confidential information, so the owner of the document need not worry about its publication or unauthorized copying.
• Both the password and the encryption key can be used for maximum security, and the system allows it.
• The encryption process is straightforward, and can be accomplished by any average user, not just a professional programmer.

The use of encryption software can make life easier for users in many ways.

When Should a User Consider Encryption?

Encryption is most often thought of by large companies who want to keep their designs and other secrets confidential. There are several methods of securing documents, so it is worth taking the most serious approach to selecting one. Document security should be considered if:

• A limited number of people should have access to the document.
• The user wants to ensure that others cannot make edits or print documents without their consent.
• You need to assure your partners that the document is authentic.
• You want to protect confidential data in the interest of the company.

The PandaDoc software will help set a strong password and encrypt the file.

Features of a Password for a PDF File

Password Protect PDF is a fairly common practice which can significantly increase the level of document security. Not only login codes but also passwords can be used to restrict access, the choice of encryption method depends entirely on the user and the importance of the document. These elements will serve as access keys to the document and can be provided to a certain number of employees.

To provide Encrypt PDF it is necessary to use reliable software. Once it has been installed, an identification code must be provided in order to be able to work with the document and make changes to it. Keys or codes can be of different complexity classes.

Simple PDF files are most often protected with a password, which is not very secure, as users tend to forget it and sometimes even attach it to the document, so you should be very careful about generating strong passwords that are difficult to crack. That is why it is better to ensure that files in this format are thoroughly locked down, as it makes it much more difficult to hack the document.

However, passwords on documents still have a lot of advantages:

• A high security password can provide the documents with the highest level of security.
• Setting a password is very quick, you can use the same option for multiple files, you can create a password for files in real time and have access to them from any device that is connected to the Internet.
• Passwords are very easy to set up and there is no need to install or download additional applications or tools.
• To protect several files in a similar format, you can combine them together to save time and make your work with your documents easier.
• You can use cloud storage or Google Drive to download password-protected files in this format.
• If you have a stable connection to the Internet, you can always access the locked files.
• When using Pandadoc, all processed files are not stored on the company’s server, after encryption they are immediately deleted, so the user does not have to worry, all information will only be available to him and completely confidential.
• Encryption using our software is completely free of charge, without having to go through the registration process and without mentioning your bank details.

You can use absolutely any device with a preinstalled browser to protect your personal data, so not only your computer, but also your tablet or mobile phone can be used.

The process of setting a password is simple and does not take much time, first of all you need to place the desired file in the control panel, then set a password that the user will use in the future, then click on “encrypt”, then wait until the password is set and upload the new, encrypted file to the disk. The encrypted files may be combined into a single password, preferably using symbols other than numbers.

Strong encryption is a guarantee of the confidentiality of information and will keep it from unwanted access, it is worth choosing reliable software for this purpose.