Have you appeared for an interview twice and not gotten a reply from the hiring manager? Willing to communicate further with them through the mail but don’t know how?
Then, you have come to the right place!
Whether you want to remind them about your presence, decline the offer politely, or tell them your readiness to join, we have a format for every message. If you are confused about how to follow up after the second interview, get clarity with these templates.
Every template in this article assures that you sound professional and courteous while sharing your message.
Before going into the templates, let us understand why follow-up emails are crucial and how to design them effectively.
What is a Follow-Up, and Why Are They Important?
Follow-up emails are the easiest to showcase your interest in the opportunity. You can stay in the hiring manager’s mind with a follow-up email. Such emails are expected and help in building a connection with the employer. However, be careful not to overwhelm HR or any authority with continuous phone calls and messages.
How to Follow up After the Second Interview?
The situations might differ while writing a mail after the second interview. However, the format remains almost similar in every scenario. Consider the following crucial points while framing a follow-up mail after the second interview.
- Enter the relevant subject line.
- Open with a proper greeting.
- Remind them of your last conversation or meeting
- Inquire about the current status
- Express your interest in the position
- Express gratitude for the opportunity
- Be clear about your intentions, if you are not willing to go further
Curate a simple mail and proofread it before you send it. To help you create the best impression in front of your potential employer, we have 10 sample templates of follow-up emails.
How to Seal the Job with the Perfect Follow-up
1. Thanking After the Second Interview
Expressing gratitude immediately after an interview is a great way to leave a lasting impression. It is not at all mandatory to send a thank you email. However, it is an effective way to present yourself positively to the employer. It shows your dedication and involvement in the process. Here’s a sample email to thank the interviewer after the second round.
Example:
Subject Line – Thanking for the Second Round of Interviews
Dear [Name of the Interviewer],
I am grateful for the opportunity to present myself in the second round of interviews. The possibility of being a part of [Company’s Name] fills me with excitement and joy. My eagerness to join the team increased after conversing about the company’s vision in the second round of interviews.
I will be waiting to hear about the further process concerning my application.
Hope to see you soon.
Thanks,
[Your Name]
[Your Phone Number]
2. How To Follow up After Second Interview [General]
Even after appearing for two rounds of interviews, sometimes you do not get a response from the employer. It calls for a follow-up mail. It helps you decide whether to wait for this company or begin the search for another opportunity. Also, sometimes they might have missed out on your application, and sending a mail can remind them of your presence.
At least wait 2-3 days after the interview to send a follow-up mail. Give them the needed time to process the applications of different candidates. Here’s an email sample for follow-up after the second interview.
Example:
Subject Line – Following up regarding the [Position] in [Company’s Name]
Dear [Name of the Interviewer],
Thank you for taking the time to converse in the second round on [Date]. The second interview allowed me to deeply understand my role and the company’s vision in the long term. Our conversation has convinced me that this is a position wherein I can contribute dedicatedly through my skills.
Our conversation on [Specific skills that you might have discussed] reminded me of the previous projects that I was a part of. Therefore, I am sharing some details to give you an insight into my experience and expertise.
As mentioned in the interview, I look forward to the third round of the selection process.
Thank you once again,
[Your Name]
[Your Phone Number]
3. How To Follow up After the Second Interview [Phone]
Remote interviews have become common since Covid-19. A telephone or video interview is the new normal. How to follow up after the second interview on the phone? The best way is to email the hiring manager within a few days of the conversation. You don’t need to wait much longer to follow up after the second interview.
Please find below the sample format to respond second phone interview.
Example:
Subject Line – Thank you for the opportunity at [Company Name]
Dear [Name of the Interviewer],
I am grateful for the conversation over a call on [Date & Time]. It was a wonderful experience to get an insight into the scope of work for the current position. It was great to know that the company’s values align with my values in life. [You can add any significant point from your telephone conversation]
The opportunity to work with a talented team at [Company Name] will be a great source of learning for me. I am looking forward to getting the details of our in-person meeting.
I am looking forward to meeting you and taking this discussion ahead.
Thanks,
[Your Name]
[Your Phone Number]
4. How To Follow-Up After Second Interview [In-Person]
Let’s say you appeared for an interview, and it went wonderfully. However, you need to make sure that you stay connected with the hiring manager. A follow-up mail is the best way to create this connection. Follow-ups are crucial when it comes to interviews. First, it helps you stand out from the crowd of candidates. Your email is a subtle reminder that you are genuinely interested in the role offered by the organization.
Example:
Subject Line – It was a pleasure to talk about [Position Name] at [Company Name]
Dear [Name of the Interviewer],
It was great to converse with you about the position of [Position Name] at [Company’s Name]. I am grateful for the time you took to share the duties and responsibilities of the role. It resonates with what I have been doing at my current workplace and also brings some opportunities for me to learn and grow.
I forgot to have a conversation about the job location during the interview. I work remotely and am willing to relocate after the [Specific Date or Month]. However, this information will impact your decisions, and thus I thought it would be better to share it beforehand.
Thank you again for your time and consideration. I am looking forward to hearing from you soon.
Thanks,
[Your Name]
[Your Phone Number]
5. Email In Case of No Response After the Second Interview
Mostly, when you appear for the second interview, the hiring manager shares the time within which they will respond. For some companies, it can be 2-3 days or a week. If the timeline given by the manager surpasses and you still don’t get any reply, it’s time for a follow-up mail. This mail is a reminder for the employer who has forgotten your application.
How to follow up after the second interview in case of a no-response? Here’s a sample template.
Example:
Subject Line – Willing to know more about the position of [Position Name]
Dear [Name of the Interviewer],
Our conversation about the position of [Position Name] on [Date & Time] was interesting. In the end, you mentioned about next step in the selection process. You assured me of a response within a day or two. However, it has been over four days, and I have not received any emails.
As per the role mentioned in our previous conversation, I have the appropriate skills and abilities to justify the position. I assure you that I can do justice to this role. If the space is no more available, kindly communicate. If there is a vacancy, I am open to joining the company.
I hope to hear from you soon.
Thanks,
[Your Name]
[Your Phone Number]
6. Follow-Up Email in Case of a Competitive Job Offer
If you have been looking for a job for a long time, appearing for multiple interviews is common. However, what to do when you are communicating with two companies simultaneously?
The delay in communication from the first organization can leave you confused. Decision-making becomes difficult when you are ambiguous about your position in that organization, even after appearing for an interview twice.
This sample template helps you decide by asking the organization to share its conclusion. Once you are clear about your position, you can accept/reject the offer from another organization.
Example:
Subject Line – Following up on an interview for [Position Name]
Dear [Name of the Interviewer],
I appeared for an interview on [Date] at the office. I haven’t received any further communication since then. Simultaneously, I have also been offered a position at [Another Company’s Name] for the same role. The deadline to accept or reject the offer is [established deadline].
I am willing to join the role offered by your company and turn down the offer. Please let me know if you reach a hiring decision before the mentioned deadline.
Let me know if you need any more details.
Thanks,
[Your Name]
[Your Phone Number]
7. Inquiring About the Further Process After the Second Interview
You generally are informed about the next step at the end of an interview. However, let’s assume you do not get information about the next step. So you wait a few days and are still clueless about what to do. Here’s the mail that can save you from that confusion. Wondering how to follow up after the second interview? Shoot this email to your potential employer.
Example:
Subject Line – How can we go ahead with joining as a [Position Name]
Dear [Name of the Interviewer],
I thoroughly enjoyed going through the duties for the opening position of [Position Name] and understanding the organization’s goals in the last meeting. I look forward to experiencing those if I join the team and begin working with you.
I am clueless about whether there are more processes in the selection or if I got eliminated from the candidate’s list. It would be helpful to know my application status in the organization. Then, I can decide whether to wait or move ahead in searching for opportunities.
Let me know if I am supposed to share any more details.
Thanks,
[Your Name]
[Your Phone Number]
8. Declining Job Offer After the Second Interview
Selecting a job offer that best suits your needs is a priority for everyone. However, it is essential to communicate to the organization that you are declining the job process. When you have appeared for more than one interview and have received a finalization from multiple organizations, select one and inform the rest.
A polite and professional mail is the best way to share your withdrawal. Here is a sample email to decline your job offer after the second interview.
Example:
Subject Line – An Update on the position of [Position Name]
Dear [Name of the Interviewer],
I appeared for the second round of interviews for the position of [Position Name] at [Company Name] on [Date]. While waiting for the response, I received another competitive job offer. Therefore, I am choosing to go ahead with it and begin my journey.
It is not an easy decision after knowing the opportunities and amazing team you have at [Company’s Name].
Thank you for your time and consideration once again.
Sincerely,
[Your Name]
[Your Phone Number]
9. Follow-Up Email After 1-Week of The Second Interview
Are you waiting to get a confirmation from your employer? It’s been a week, and you haven’t heard back from them? Well, it’s time to shoot a follow-up mail and know the status of your application. Here’s how to follow up after the second interview if you still haven’t received any response after the conversation.
Example:
Subject Line – Looking forward to hearing from you for the position of [Position Name]
Dear [Name of the Interviewer],
It’s been a week since our last conversation at the office for the position of [Position Name] at [Company Name]. I can offer the hard work and dedication needed for this position and do justice to this role. I can add value to the whole team, with my experience working in a [Previous role],
I was expecting an update on the application within a few days after our conversation. I am willing to go through the selection process if eligible for the position. If the application is not going forward, kindly confirm the status.
Let me know if you need more details to process the application further.
Thanks,
[Your Name]
[Your Phone Number]
10. Follow-Up Email After Two Weeks of The Second Interview
It’s obvious to feel a little angry and frustrated if you do not get a reply for two weeks after the second round of an interview. However, the wisdom is in behaving politely and professionally. Shoot another email and communicate your expectations to the hiring manager.
Example:
Subject Line – Requesting follow-up of our Interview 2 weeks ago for [Position Name]
Dear [Name of the Interviewer],
I understand you must be busy interviewing multiple applicants. However, I would request to share information about the progress of my application. I look forward to your response after our fruitful discussion about the duties and my experience in the last interview.
I humbly request you update me on my application status. It will help me decide whether to wait or search for new opportunities.
I hope to get an update from you soon.
Thanks,
[Your Name]
[Your Phone Number]
Be Professional in Every Situation!
We understand the difficulty of waiting for a response when eagerly looking for a job. However, you should know how to follow up after the second interview.
Sometimes, the follow-up can save you from looking for new opportunities and help you get the same job.
Above samples will help you in dealing with all kinds of situations. Choose the appropriate template and edit the personal details to suit your needs. Be confident in your professional conversations with pre-designed templates for interview follow-up emails.
