“Congratulations! You have been selected, and we extend the offer to you.”
Already been a week, and still no show of the mail.
It’s Time to get into action, people.
Today you will be primed with pointers to help you draft any email. But the First thing to understand is the difference between a verbal job offer and a formal one. A formal job offer sent in the email is the real deal maker, whereas the verbal request lacks backbone.
Is It OK To Follow Up On a Verbal Job Offer?
When there is no show of the formal job offer, you ‘need’ to send a follow-up email seeking an update on your recruitment process. Of course, it is a big ‘yes’ to mail the recruiter to remind him that you’re interested in the job. General thumb rules should be kept in mind for any follow-up email.
Follow-Up Mail Insights
To make drafting emails a no-brainer, below are some insights to help you easily communicate with the recruiter.
1. Courteous Greetings And Salutations
When Communicating in The Work Setting, the Expression Should Be Formal and Polite. Any Interaction on Mail Should Always Begin and End with A Polite Greeting. This Should Be Expanded to Thanking the Recruiter or The Hr for Giving You the Time and Opportunity. After Paying Your Greetings, You Should Add One Short Sentence About the Purpose of The Email. For example, ‘I Am Writing to Seek an Update on The Job Offer’ or ‘This Is a Follow-Up Mail for The Job Role Offered.’
Tip: All sentences should be crisp, short, and straightforward.
2. Body Of The Mail
This will be the central part of your mail and should address the problem. The language should be the most important thing to remember while framing this part of the mail. Your emotions and feelings should be kept aside, focusing on being polite. It is understood that you have been waiting for the job offer email for a long time, and your patience is wearing off, but this should not be reflected in the mail. Instead, you should ask the recruiter if they need any further documents or information from your side to speed up the process. It should sound more like a follow-up email after the verbal agreement.
Tip: Don’t be aggressive or use any criticizing language that may leave a negative impression.
3. Concluding With Gratitude
After expressing your concern above, you will again set the tones of gratitude in the third and last paragraph. Then, you will restate your interest and excitement in the post and will be grateful to the company for giving you this opportunity. And lastly, you end the mail by paying your regards.
Tip: Recheck the mail for the tone and language, as both should be synchronized.
With this enlightening information, you can frame a perfect follow-up email.
How To Follow Up With HR After a Verbal Offer? (10 Templates)
Below are ten templates of follow-up emails for you to understand better.
Email Template #1
Greetings of the day.
I am grateful for the opportunity that I received. I was delighted with our conversation regarding my job role and responsibilities for the post of [name of the post].
I am writing to request an update on the offer letter process. Please let me know if you require any information or documentation from me.
I am very excited to join the company and deliver my best to it.
Email Template #2
Hello [Name of the recruiter/HR],
I hope you’re doing well.
I am writing to express my gratitude for receiving the verbal agreement for the post of [name of the post]. The meeting was very pleasing. Could you let me know the status of the recruitment process?
I am very eager to join the company.
Email Template #3
Hi [Name of the recruiter/HR]
I hope you are having a good day.
I am writing this mail to thank you for the job offer. I am thrilled to join the company. Feel free to let me know if you need any more information from me to complete the onboarding process.
I am eager to move forward to working with the team.
Email Template #4
Hello [Name of the recruiter/ HR],
I hope this email finds you well.
It was a pleasure for me to be selected for the post of [name of the post]. I am reaching out to you to enquire about my hiring. Please let me know if you need anything from me to proceed with the offer letter.
I am incredibly eager to join the team and the company.
Email Template #5
Hi [Name of the recruiter/HR],
I hope you are having a great day.
I am writing this mail to check on the status of the job role offered. Kindly update me on the same. I am highly interested in this opportunity.
I cannot wait to join the team and deliver the best of my potential.
Email Template #6
Greetings of the day.
Thank you for offering me this excellent prospect and finding my skill apt for the post of [name of the post]. I was hoping to check on the offer letter and its status. Please update me on the same, as it will help me decide on my joining.
I am very excited about my role to be a part of the team. I look forward to hearing from you soon.
Email Template #7
Hello [Name of the recruiter/HR],
Thank you for meeting me and offering me the [name of the job role]. It was a pleasure to meet you and discuss my future responsibilities.
I am writing to get a confirmation of my employment. So, please update me about my joining details. Also, please let me know the next steps required from my end to complete the process.
I am excited to hear from you.
Email Template #8
Hi [Name of the recruiter/ HR],
Thank you for me your time. It was great meeting you. I am thrilled to join the company as [ name of the post].
I am writing to request an update on the official job offer letter. I am happy to provide any additional information you may need.
Thank you again for this great opportunity.
Email Template #9
Dear [Name of recruiter/HR]
I am writing to express my gratitude for offering me the post of [name of the post]. It was a delight to meet you and the team.
I am writing to ask about the status of the offer letter. Please let me know if you need more documentation or information for its completion.
I am excited about the role and eager to start working with the team.
Email Template #10
Dear [Name of the recruiter/HR],
Thank you so much for offering me this opportunity. It was great meeting you and getting to know more about the company.
I am writing this mail to confirm the next steps for the job role offered to me. I am happy to provide any additional information you need.
I am excited to join the company and provide my skill to its upliftment.
These above templates will help you in setting up your perfect follow-up mail. It is essential to give the company time to process the job offer letter, and it is even more important to look for an update after a minimum of 48 hours. The job offer email can be delayed depending upon variegated reasons. But it would be best to always prepare beforehand for tackling these situations.
Another thing to do while waiting for the job offer email is to keep your search on. Sometimes the response to the follow-up email doesn’t turn out in our favor. Thus, doing this while waiting for an answer should be crucial. But, again, having a backup will only assist you in keeping the ball in your court.
And lastly, the professional environment calls for tons of do’s and don’ts. So the safest bet is to play this field safely and securely using the correct format, the right language, a positive mental state, and, most importantly, a good attitude.