After a job interview, a polite follow-up email will make a great impact as it goes a long way in strengthening your candidature with a positive impression. According to HR experts, a candidate can write two more follow-up emails after the interview.
However, the thank you mail is the most important acknowledgment as the prime follow-up email and carries a strong strategic influence on the hiring decision. The thank you email after the interview is time sensitive it needs to be sent within 24 hours of the interview except if it is a weekend. Instead of sending the thank you mail on Saturday after a Friday interview, send the thank you mail early on Monday morning so that it is visible on the top of the inbox of the concerned hiring manager.
The purpose of the follow-up email after the interview is to thank the interviewer for his time while making subtle references to the discussion points
Here we will look at some samples of follow-up emails after an interview to understand their structure, format, core components, and the tone with which many prospective candidates have composed impressive letters and impressed the hiring authorities.
#1. A Follow-Up Email with A Thank-You Note
This short follow-up email after the interview is an example of how to write a crisp thank-you note. Here, the applicant is thanking the hiring manager and also highlighting his unique work experience that suits the job.
Dear (First name of the Interviewer),
I sincerely thank you for the time you spent with me during the recent interview. It was nice meeting you, and the interaction has been a productive opportunity for me to learn more about the role and responsibilities besides knowing the company’s business goals.
I am excited about the opportunity and hope that I can contribute my management experience to the role as part of the growth engine. I would request you to feel free to contact me at any time for any information, and I look forward to hearing about the next step.
#2. Polite Follow-Up Email After the Interview
This email expresses thanks to the interviewer while touching on a specific aspect of the company that cropped up during the interview.
Dear (First name),
Thank you for your time for the interview. It was a pleasure interacting with you, and I am excited about the dynamic work environment in your company.
I also support your idea that any new employee coming on board must ensure he can add value to the company. The insights I drew from our conversation were exceptional.
I hope my strengths, including client servicing, will be of value to you in cutting delays and expediting target achievements. I also request you feel free to contact me any time via email or phone for additional information.
#3. A Simple Thank You Email After the Interview
This follow-up email after the interview is a quick follow-up that applauds the teamwork in the company.
Hi [Interviewer’s Name],
Thank you so much for your time in the interview. The positive interaction has opened up more information regarding your team building and training focus. I am excited about being part of your company and look forward to hearing about the next step in the hiring process. You are free to contact me at any time for any additional information.
#4. A Thank You Mail Written with An Important Focus
In this sample thank you email after the job interview, the message is specific to the requirements for the position and reiterates how you are a good fit for the job.
Hi (name of Interviewer),
Thank you for the time you spent with me yesterday. It has been an insightful experience to learn about the unseen dimensions of the role and its overlap with various departments. I am pretty excited about the opportunity and believe I have a lot to contribute to your team in taking the organization to the next level. Please feel free to reach out to me for any additional information. I will also look forward to your communication on the next steps.
All the best,
#5. A Sample Thank You Note that Is Above and Beyond
This follow-up email after the interview is impressive and is good enough to attract a hiring manager as the words are formal with a focus on the role for which the interview was conducted.
Hi (Interviewer’s name),
I wanted to thank you for shortlisting me as one of the candidates for the interview. I am also amazed by the company’s brand pull and the way you are implementing the business mission meticulously.
It gave me a sense of the great work you are doing, and I look forward to an opportunity to join your team. Please let me know if you need any extra information about me in moving forward with the hiring process.
All the best,
#6. Thank You Mail that Goes an Extra Mile
This sample goes beyond all clichéd formats of thank-you emails after interviews. If your interviewer is more traditional in his business outlook, this will impress him as the candidate is doing a nice follow-up and offering a prototype of the idea he discussed during the interview. It sparkles with qualities of perseverance and integrity.
Thank you so much for the time you spent interviewing me and for the nice conversation we had yesterday. It gave me immense exposure to the company’s mission and big-ticket growth plans.
As a follow-up to the interaction, I am sending a short compilation of my preliminary ideas and will be too happy to receive your feedback to broaden them with more inputs. I understand your company is a great place to work, and I would be thrilled to join your team of innovative professionals. I am always ready to offer you any additional data, so please feel free to contact me anytime.
#7. Thank You for Mail that Highlights a Special Aspect
This follow-up email after the interview is significant for the targeted approach, even as the candidate thanks the interviewer profusely while keeping the focus on a particular area.
Hi (name of Interviewer),
It was really exciting to meet you yesterday for the interview. Thank you for your time, and I value the insights from the conversation as timely. I appreciate your company’s transparency and understand that you want to build an amazing team. I am passionate about getting an opportunity in your company. In case you need any updates on any aspect of my experience or domain knowledge, please reach out to me at any time.
All the best,
#8. Thank You Letter that Highlights Brand Power
Hi [First name of Interviewer],
It was a privilege to interact with you during yesterday’s interview. I am thankful for the nearly one hour of time you spent with me and how you explained the work patterns and the excellence expected of team members.
I understand your company has a high focus on quality and a faster pace of work. It will be an honor for me to be part of such a dynamic team. I understand you are looking to hire a person who is a self-starter and does not need much hand-holding. Please feel free to contact me if you have any questions.
#9. Thank You Mail that Hails the Legacy of The Employer
This sample e-mail as a follow-up thanks you mail is unique because the applicant shows an analytical approach and writes about the main parameter of selection.
Thank you for your time spent interviewing me and sharing a vivid profile of the company and its milestones. I appreciate your emphasis on knowing more about the company’s history and its strides as a family-run business focusing on customer satisfaction.
I understand the company’s legacy and mission and why the staff must be its flag bearers. I love to work with organizations that uphold high values and will be super excited to be part of your team.
You can always contact me with any questions to supplement my answers during the interview.
Tips to Follow Up After an Interview
We all know there is a dreaded wait after a job interview. However, that time gap can be positively utilized to create a fair chance to be a winner by standing out from other candidates. Your innocuous thank-you email after the interview is one such tool. Having gone through various samples you have now gauged the content and tone of a follow-up thank you mail after the interview.
Now let us see the main elements that must be included in the follow-up e-mail after a job interview.
- Subject line (Keep it as Thank You)
- Greetings (salutation of the interviewer)
- Reference what you are following up on and include the company’s name
- Expression of thanks.
- Mentioning the information you are expecting
In terms of content, the efficacy of a follow-up mail after an interview depends on the following variables.
The directness of the subject matter: Remember that the person to whom you are sending the mail might be a busybody, and any instant follow-up is unlikely. That is why your communication has to be clear and specific.
Make sure you are writing shorter follow-up emails that are easy to read and respond to, and the mail should not be too big, like an essay by a college student.
No exaggeration on skills: While crafting the perfect email, be factual and express what you can offer as a job seeker, and also show your brilliance in communication.
Honesty, perseverance, and enthusiasm will drive you ahead in a good workplace where you will be accepted and empowered. But, behind the in-depth and analytical questions, the hiring manager is looking to build a meritorious and cozy work environment. So, building the best rapport with your interviewer is a must by showcasing your skills that are in demand.
Make sure you are communicating with the right person: In any hiring process, there will be one main point of contact in charge of holding interviews and maintaining the data of candidates. So, make sure your follow-up mail is going to that person only. That means if you send the follow-up email to any other person, it will be a sheer waste of time and become a fruitless exercise.
Respect the Timeline of Hiring Authorities
Beyond your thank-you mail sent within 24 hours after the interview, if you want to shoot off more follow-up emails after the interview, be patient and do not rush, as you have to respect their timeline. Normally it takes 10 to 15 days for the next steps to happen. So, give them that time span plus a few more days before you reach out.
So, the second follow-up email can wait for at least a week. Sending a third mail is also fine also as a request to keep in touch.
A survey by AccounTemps says that 90 percent of HR managers consider a thank-you note as a good sign of the helpful nature of a candidate. An impressive thank you note as a follow-up mail after the interview certainly reinforces your stamp of reliability, earnestness to secure the job, and hard-working nature. So, write impressive thank you emails after any interview, and do shine your profile!